LEGALIZATION PROCESS

How to Legalize Your Documents

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In April 2022, AHU changed the requirements related to the documents legalization process.

If you submitted your SAKE application prior to April 2022, you could engage a Public Notary in Indonesia to legalize your documents.

With the new change, SAKE only accepts documents legalized by the Perwakilan Republic Indonesia (KBRI) or the institutions that issued the said document.

This article will provide guidelines for you to legalize your documents for your SAKE application.

What Documents Do You Need to Legalize?

Before proceeding, make sure you have all the documents you need to legalize.

  1. Birth Certificate or Akta Kelahiran
  2. Passport
  3. KTP or Kartu Tanda Penduduk
  4. KK or Kartu Keluarga ~ this document is optional. You could use it if you don’t have KTP.
  5. ROM or Marriage Certificate issued in SG or Indonesia
  6. ICA Letter (Final Approval or 2nd letter)

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Who Could Legalize My Documents?

As mentioned above, if you’re submitting your SAKE application from April 2022 onwards, your legalization process has become slightly more complicated than before.

You could no longer engage a Public Notary in Indonesia to legalize your documents.

As when this article is written, SAKE is currently only accepting documents legalized by:

  1. Perwakilan Republic Indonesia also known as KBRI or the embassy
  2. Issuing Institutions (we’ll refer to them as Dukcapil)

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Perwakilan Republic Indonesia / KBRI

KBRI Embassy in Singapore could help to legalize documents issued by KBRI or by Singapore Institutions.

For this renunciation process, these are the documents you could legalize at the KBRI embassy:

  • ICA Final Approval letter translated to Bahasa Indonesia by a sworn translator
  • ROM certificate translated to Bahasa Indonesia by a sworn translator
  • Passport – ONLY if your passport is issued by KBRI. If your passport is issued in Indonesia, you should get them legalized at dukcapil.

Follow the steps below to legalize the documents above at the KBRI embassy:

1. Head over to https://services.indonesianembassy.sg/ to make an appointment online, click on “Kekonsuleran”.

2. In step 1, choose the following options:

Jenis Layanan: “Legalisasi Dokumen Non Bisnis/Perseorangan/Surat Kuasa Pribadi”

Jenis Layanan: “Legalisasi Fotokopi/Salinan sesuai aslinya untuk dokumen yang diterbitkan oleh KBRI Singapura”

3. Click on the “Lihat Persyaratan” button and click on the “Formulir lembar bantuan Konsuler.pdf” link to download the form. Fill up the form and save it in either pdf, jpg, or png format.

4. Next, click on “Lanjutkan” to go to the next step.

5. In step 2, choose a date that’s not red and click on “Lanjutkan” to go to the next step.

6. In step 3, fill in your name, handphone number, and email. Click on “Lanjutkan” to go to the next step.

7. In step 4, you need to upload the documents as stated below and click “Lantjutkan” to continue to the next step.

  • First, upload the scan copy of your passport
  • Second, upload the form you’ve filled up earlier
  • Third, key in the number of documents you want to legalize
  • Fourth, upload all the documents you want to legalize INCLUDING the passport you uploaded on the first step.

8. In step 5, check the checkbox to confirm your information.

9. Next, wait for the KBRI embassy to reply to you by email and confirm the date you’ve chosen.

10. On your appointment day, remember to bring all the documents you want to legalize including the form you filled up in step 1.

11. Head over to level 2 at the embassy to submit your documents.

12. Finally, it’s time to make payment. You’ll receive a QR code for each document. Make sure you make a separate payment of $35 to each QR code individually.

13. Come back the next day to collect your documents.

If you're looking to engage a sworn translator in Singapore, I recommend you to engage Mr. Zaimuddin Anwar from Tan, Lee & Choo. He has existing templates he's been using for translation and can do it really fast.

At this time of writing, he charges $30/page.

You could contact him via email at office_ind@yahoo.com.sg or WhatsApp at 96505794.

Note: Please make sure you double-check the translated documents before you schedule a time to collect them. Always ask him to send you the photo of the document so you could verify all the details.

There's feedback from the community that he made mistakes on important details.

So do your part and double-check the work.

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Issuing Institutions / Dukcapil

If you’re like me, you’ve probably never heard of the term dukcapil before.

Dukcapil is the Indonesian government institution that handles citizenship-related services such as issuing KTP, birth certificates, death certificates, and more.

For this renunciation process, these are the documents you could legalize at your local dukcapil:

  • Birth Certificate or Akta Kelahiran
  • Passport – ONLY if your passport is issued in Indonesia
  • KTP or Kartu Tanda Penduduk
  • KK or Kartu Keluarga ~ this document is optional. You could use it if you don’t have KTP
  • Marriage Certificate issued in Indonesia

Do note that each region has its own dukcapil institutions that have their own set of regulations and processes.

Don’t be surprised if what works at one dukcapil might not work at the others.

Make sure you check your own dukcapil to find out more about their processes and regulations

You could try to do a google search for “dukcapil <your city>” to find out if they have any website.

Below is a sample list of dukcapil for your reference:

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What’s Next?

Now that you have all the required documents legalized, you could proceed with the SAKE guide to submit your SAKE application.

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